Wedding & Event Coordination packages for Events at Judson Mill in Greenville SC
Let Us Do the Hard Part!
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Planning a wedding should feel exciting—not overwhelming.
At Events at Judson Mill, our coordination team is here to take the stress off your shoulders so you can truly enjoy your engagement and your wedding day. With hundreds of weddings behind us, we know exactly what it takes to bring your vision to life seamlessly. While your venue manager oversees the building, your dedicated coordinator handles every detail—from timeline management to vendor communication—ensuring your ceremony and reception unfold effortlessly. Explore our value‑driven Essential or Partial Planning coordination packages and find the perfect level of support for your celebration. *Wedding Clients do not have to purchase a coordination package from us, but they must have a professional, insured event coordinator hired at a minimum in a "month-of" capacity from our list of partner planners. |
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Service |
ESSENTIAL COORDINATION You Plan, We Make It Happen |
PARTIAL PLANNING We do the heavy lifting |
Self-Guided Wedding Workbook |
★ |
★ |
Planning Meetings |
4 standard meetings. Additional meetings are $50 an hour. |
5 standard meetings. Additional meetings are $50 an hour. |
Communication |
Email communication with the event team during the planning process. Communication with your dedicated Event Specialist starts 2 months out. |
Email communication with the event team during the planning process. Communication with your dedicated Event Specialist starts 2 months out. |
Timeline Compilation |
★ |
★ |
Layout Creation |
★ |
★ |
Vendor Recommendations |
Access to our Preferred Vendor Directory- You do the shopping & make sure your vendors are approved. |
We provide you with custom Vendor Recommendations and gather proposals. |
Vendor Communication |
Our vendor email communication starts 1 month out, you manage the details. |
We handle all logistical communication with your reception vendors. |
Wedding Day Coordinator |
★ |
★ |
Rehearsal Direction |
★ |
★ |
Décor Set‑Up & Styling |
★ |
★ |
Pack up gifts & personal belongings |
★ |
★ |
Investment |
Reception Only: $1,100 25-150 guests: $1,500 150+ guests: $1,700* |
Starts at $2,500 |
* = $1,700 tier must be selected if you need us to coordinate your off-site ceremony, regardless of guest count.
Important notes about our scope
- Décor Placement: Décor set‑up includes placing pre‑made floral arrangements and/or client‑provided décor accessories. Our Coordinators and Assistants are not florists and cannot design, create, or build bud vases, floral arrangements, installations, or large‑scale décor pieces. Any installation requiring ladders, tools, or construction must be completed by insured professionals. Family members may help, but they must follow the direction of the Wedding Coordinator and venue guidelines. Any DIY floral arrangements must be constructed off-site and brought complete.
- Multiple Event Components: If your wedding day includes more than one ceremony or reception, or if you are hosting separate events requiring additional planning time (e.g., cultural ceremonies, room flips with new layouts, multi‑day celebrations), additional planning and coordination fees will apply.
- Ceremony & Rehearsal Direction: If your ceremony is more than 15 minutes from Judson Mill, travel fees. Rehearsals can be scheduled 30 days out. Due to our event schedule, you may have a different coordinator directing your rehearsal than your ceremony.
- Self‑Guided Planning Process: All clients receive a structured Wedding Workbook that outlines required tasks, planning worksheets, and items we need from you. We kindly ask that all requested sections are completed on time prior to each scheduled meeting so our team can prepare thoroughly and keep the process smooth.
- Venue Policies & Vendor Compliance: All vendors (including friends or family providing services) must follow venue rules, load‑in schedules, and insurance requirements. Any vendor not on our Preferred/Pro list must be approved in advance through our Vendor Approval process. The Client is responsible for ensuring their vendors complete this process.
- Timeline Accuracy Depends on Client Information: Your timeline, layout, and event execution depend on the information provided in your Workbook and meetings. Late changes, incomplete details, or last‑minute vendor adjustments may impact your coordination scope and could incur additional service time.
- Working With Outside Planners: You are welcome to hire an additional planning or design professional to assist you with vendor selection, aesthetic guidance, budgeting, or creative planning prior to the wedding day. However, because our team is responsible for the successful execution of your event within the venue, Events at Judson Mill maintains final authority over all timelines, layouts, floorplans, logistics, and day‑of operations. Outside planners do not direct our staff, oversee setup, or manage the venue team. Your outside planner may support you leading up to the wedding, but our Coordination Team handles all logistics, vendor communication, timeline enforcement, and flow of events on the actual wedding day, ensuring consistency with venue policies and safety requirements.
- Package Requirements Based on Event Complexity: If your logistical scope starts to fall outside of these parameters, we may require you to add on an additional assistant or upgrade to Partial Planning Package to ensure proper staffing and coverage.
Ideal For: Couples who want to plan it themselves but want professionals to manage the month-of and wedding day. You take care of the vendor selection, design, and planning, we bring it all together and execute day-of.
Structured Planning Support
We have put together a well-structured, self-guided planning process. You'll be given a Wedding Workbook when you book that outlines the various tasks you'll need to accomplish and details our standard meeting schedule. During this process you'll communicate with various members of our team, with your final coordinator assigned 4-6 weeks in advance of your big day.
THE COUPLE IS RESPONSIBLE FOR
Planning Tasks
Structured Planning Support
We have put together a well-structured, self-guided planning process. You'll be given a Wedding Workbook when you book that outlines the various tasks you'll need to accomplish and details our standard meeting schedule. During this process you'll communicate with various members of our team, with your final coordinator assigned 4-6 weeks in advance of your big day.
- Wedding Workbook: A Google Sheet filled with self‑guided checklists, planning worksheets, and detailed prompts that help us understand every aspect of your vision—from photo start times to who’s transporting gifts at the end of the night. As long as you complete the Workbook you'll have all the tools you need to plan a successful wedding.
- Big Picture Meeting (8-12 months out): Virtual meeting to determine the scope, theme, and overall budget. Ensure the venue can continue to meet your expectations as your event vision has progressed since booking.
- Blue Print Meeting (5-7 months out): Virtual or In-Person Meeting to put together the layout and broad design components. Please note we are not event designers, but we'll help you with your lay-out, rental order, table settings, and provide vendor recommendations if you like. We'll also do a quick review of all invoice items and make adjustments as needed.
- Check‑In Meeting (3–6 months out): We’ll review your planning progress, provide expert guidance, and set clear goals for the remainder of your planning.
- Final Details Meeting (4–6 weeks out): This is when we assign your day‑of coordinator, walk through your timeline, confirm logistics, and clarify vendor expectations to ensure everyone is aligned.
- You shop and select your own vendor team.
- You will coordinate wedding day logistics with your vendors ahead of time.
- We will review all your vendor contracts to ensure nothing is missing, duplicated, or unnecessary—helping you avoid extra costs or gaps in service.
- We’ll create a detailed wedding day timeline and share it with your vendors, then handle all day‑of communication to keep your event running smoothly and on time.
- Your coordinator manages all major transitions and vendor cues on wedding day, keeping stress off the couple, family, and wedding party.
- Professional coordination and direction for off‑site ceremonies, or for on‑site ceremonies with larger wedding parties or more complex setups. Off-site travel fees may apply.
- Your coordinator is on‑site for up to 12 hours to manage the ceremony, reception, and all transitions throughout the day. There will also be an assistant scheduled during the busier hours.
- Your coordinator will direct your rehearsal the day before your wedding (if needed).
- Our team provides a fully stocked day‑of emergency kit, including everything from sewing supplies to tools.
- The coordinator will set up hardscape ceremony & reception décor (up to 3 hours of setup time).
- At the end of the evening, your coordinator will pack up your gifts and personal items into your designated vehicle.
THE COUPLE IS RESPONSIBLE FOR
Planning Tasks
- Completing the Wedding Workbook on time, including timelines, design notes, vendor details, and logistics.
- Making all major planning decisions (theme, style, colors, layout preferences, vendor choices).
- Submitting venue forms, planning worksheets, or updates requested by your event team.
- Securing any items needed for your décor, signage, favors, and personal touches.
- Communicating any changes in guest count, layout, ceremony plans, or vendor updates.
- Managing the guest list and RSVP's.
- Purchasing all attire & accessories.
- Scheduling beauty services.
- Designing and ordering all print and stationary items.
- Scheduling and planning pre-wedding events.
- Choosing your vendors from our recommended list or submitting outside vendors for approval.
- Signing vendor contracts and making vendor payments directly.
- Ensuring all vendors follow venue policies (arrival times, load‑in, insurance, food permits, etc.).
- Coordinating prewedding vendor logistics questions and answers with vendors directly.
- Hiring a professional florist for floral design and installation.
- Sharing your final timeline, load‑in details, and expectations with any DIY or family‑help vendors.
- Providing all personal items you want displayed (photos, signage, favors, guest book, etc.).
- Limiting reception décor to items that can be set up within 3 hours by the assistant.
- Labeling all items you drop off so our team can place and pack them correctly.
- Ensuring florals are delivered designed, assembled, and ready for placement.
- Ensuring your wedding party arrives on time for the rehearsal.
- Finalizing your ceremony order, readings, and any special instructions prior to the final meeting.
- Selecting ushers or assigning family roles (if needed).
- Bringing your marriage license, rings, vow books, and any personal items needed for getting ready.
- Assigning a trusted friend/relative to receive packed‑up gifts, decor, and belongings at the end of the night.
- Confirming transportation for the wedding couple, wedding party, and any off‑site ceremony plans.
Investment:
Reception Only: $1,100 / 25-150 guests: $1,500 / 150+ guests: $1,700*
Ideal For: Couples who don't have much time to plan their wedding. This package includes partial planning support with our Event Team. Your coordinator leads the full execution of your ceremony and reception, ensuring a seamless and stress‑free celebration from start to finish.
Structured Planning Support
We have put together a well-structured, self-guided planning process. You'll be given a Wedding Workbook when you book that outlines the various tasks you'll need to accomplish and details our standard meeting schedule. During this process you'll communicate with various members of our team, with your final coordinator assigned 4-6 weeks in advance of your big day.
THE COUPLE IS RESPONSIBLE FOR
Planning Tasks
Structured Planning Support
We have put together a well-structured, self-guided planning process. You'll be given a Wedding Workbook when you book that outlines the various tasks you'll need to accomplish and details our standard meeting schedule. During this process you'll communicate with various members of our team, with your final coordinator assigned 4-6 weeks in advance of your big day.
- Wedding Workbook: A Google Sheet filled with self‑guided checklists, planning worksheets, and detailed prompts that help us understand every aspect of your vision—from photo start times to who’s transporting gifts at the end of the night. As long as you complete the Workbook you'll have all the tools you need to plan a successful wedding.
- Big Picture Meeting (8-12 months out): Virtual meeting to determine the scope, theme, and overall budget. Ensure the venue can continue to meet your expectations as your event vision has progressed since booking.
- Blue Print Meeting (5-7 months out): Virtual or In-Person Meeting to put together the layout and broad design components. Please note we are not event designers, but we'll help you with your lay-out, rental order, table settings, and provide vendor recommendations if you like. We'll also do a quick review of all invoice items and make adjustments as needed.
- Check‑In Meeting (3–6 months out): We’ll review your planning progress, provide expert guidance, and set clear goals for the remainder of your planning.
- Final Details Meeting (4–6 weeks out): This is when we assign your day‑of coordinator, walk through your timeline, confirm logistics, and clarify vendor expectations to ensure everyone is aligned.
- We'll be available for any questions, concerns, or advice along the way via phone or email.
- We will assist you with vendor selection. We will get an idea of the type of vendors you are looking for and secure quotes for you to choose from.
- We will review all your vendor contracts to ensure nothing is missing, duplicated, or unnecessary—helping you avoid extra costs or gaps in service.
- We'll coordinate wedding day logistics with your vendors ahead of time.
- We’ll create a detailed wedding day timeline and share it with your vendors, then handle all day‑of communication to keep your event running smoothly and on time.
- Your coordinator manages all major transitions and vendor cues on wedding day, keeping stress off the couple, family, and wedding party.
- Professional coordination and direction for off‑site ceremonies within 30 minutes of downtown Greenville, or for on‑site ceremonies with larger wedding parties or more complex setups.
- Your coordinator is on‑site for up to 12 hours to manage the ceremony, reception, and all transitions throughout the day.
- A dedicated assistant oversees reception setup while your coordinator is at the ceremony location, ensuring both spaces are prepared on time.
- Your coordinator will direct your rehearsal the day before your wedding.
- Ability to drop off your personal items early and pick up non-perishable items the week following the wedding.
- Our team provides a fully stocked day‑of emergency kit, including everything from sewing supplies to tools.
- Your assistant can set up small or moderate reception décor (up to 3 hours of setup time).
- At the end of the evening, your coordinator will pack up your gifts and personal items into your designated vehicle.
THE COUPLE IS RESPONSIBLE FOR
Planning Tasks
- Completing the Wedding Workbook on time, including timelines, design notes, vendor details, and logistics.
- Making all major planning decisions (theme, style, colors, layout preferences, vendor choices).
- Submitting venue forms, planning worksheets, or updates requested by your event team.
- Securing any items needed for your décor, signage, favors, and personal touches.
- Communicating any changes in guest count, layout, ceremony plans, or vendor updates.
- Managing the guest list and RSVP's.
- Purchasing all attire and accessories.
- Scheduling beauty services.
- Designing and ordering all print and stationary items.
- Scheduling and planning pre-wedding events.
- Choosing your vendors from our recommended list or submitting outside vendors for approval.
- Signing vendor contracts and making vendor payments directly.
- Ensuring all vendors follow venue policies (arrival times, load‑in, insurance, food permits, etc.).
- Hiring a professional florist for floral design and installation (required).
- Sharing your final timeline, load‑in details, and expectations with any DIY or family‑help vendors.
- Providing all personal items you want displayed (photos, signage, favors, guest book, etc.).
- Limiting reception décor to items that can be set up within 3 hours by the assistant.
- Labeling all items you drop off so our team can place and pack them correctly.
- Ensuring florals are delivered designed, assembled, and ready for placement.
- Ensuring your wedding party arrives on time for the rehearsal.
- Finalizing your ceremony order, readings, and any special instructions prior to the final meeting.
- Selecting ushers or assigning family roles (if needed).
- Bringing your marriage license, rings, vow books, and any personal items needed for getting ready.
- Assigning a trusted friend/relative to receive packed‑up gifts and belongings at the end of the night.
- Confirming transportation for the wedding couple, wedding party, and any off‑site ceremony plans.
- Picking up any remaining non‑perishable items within the allowed window the week after the event.
Investment: $2,500
If you need help planning and/or executing your corporate or non-profit event, we are here to help! We can assist with the full planning, or just day-of execution. Pricing is customized based on your event needs.
Structured Planning Support
We have put together a well-structured, self-guided planning process. You'll be given an Event Workbook when you book that outlines the various tasks you'll need to accomplish and details our standard meeting schedule. During this process you'll communicate with various members of our team, with your final coordinator assigned 4-6 weeks in advance of your big day.
THE CLIENT IS RESPONSIBLE FOR
Planning Tasks
Structured Planning Support
We have put together a well-structured, self-guided planning process. You'll be given an Event Workbook when you book that outlines the various tasks you'll need to accomplish and details our standard meeting schedule. During this process you'll communicate with various members of our team, with your final coordinator assigned 4-6 weeks in advance of your big day.
- Event Workbook: A Google Sheet filled with self‑guided checklists, planning worksheets, and detailed prompts that help us understand every aspect of your vision—from photo start times to who’s transporting gifts at the end of the night. As long as you complete the Workbook you'll have all the tools you need to plan a successful wedding.
- Big Picture Meeting (6-12 months out): Virtual meeting to determine the scope, theme, and overall budget. Ensure the venue can continue to meet your expectations as your event vision has progressed since booking.
- Blue Print Meeting (4-7 months out): Virtual or In-Person Meeting to put together the layout and broad design components. Please note we are not event designers, but we'll help you with your lay-out, rental order, table settings, and provide vendor recommendations if you like. We'll also do a quick review of all invoice items and make adjustments as needed.
- Check‑In Meeting (3–6 months out): We’ll review your planning progress, provide expert guidance, and set clear goals for the remainder of your planning.
- Final Details Meeting (4–6 weeks out): This is when we assign your day‑of coordinator, walk through your timeline, confirm logistics, and clarify vendor expectations to ensure everyone is aligned.
- We'll be available for any questions, concerns, or advice along the way via phone or email.
- We will assist you with vendor selection. We will get an idea of the type of vendors you are looking for and secure quotes for you to choose from. We are happy to book your A/V and rental services.
- We will review all your vendor contracts to ensure nothing is missing, duplicated, or unnecessary—helping you avoid extra costs or gaps in service.
- We'll coordinate event day logistics with your vendors ahead of time.
- We’ll create a detailed event day timeline and share it with your vendors, then handle all day‑of communication to keep your event running smoothly and on time. You are responsible for your run-of-show.
- Your coordinator manages all major transitions and vendor cues on event day, keeping stress off you!
- Our team provides a fully stocked day‑of emergency kit, including everything from sewing supplies to tools.
- We can oversee your guest check-in.
- Your coordination can set-up your personal items as long as the time block allots for enough time.
THE CLIENT IS RESPONSIBLE FOR
Planning Tasks
- Completing the Event Workbook on time, including timelines, design notes, vendor details, and logistics.
- Making all major planning decisions (theme, style, colors, layout preferences, vendor choices).
- Submitting venue forms, planning worksheets, or updates requested by your event team.
- Securing any items needed for your décor, signage, favors, and personal touches.
- Communicating any changes in guest count, layout, run-of-show, or vendor updates.
- Managing the guest list and RSVP's.
- Designing and ordering all print and stationary items.
- Choosing your vendors from our recommended list or submitting outside vendors for approval.
- Signing vendor contracts and making vendor payments directly.
- Ensuring all vendors follow venue policies (arrival times, load‑in, insurance, food permits, etc.).
- Hiring a professional florist for floral design and installation (required).
- Sharing your final timeline, load‑in details, and expectations with any DIY or family‑help vendors.
- Providing all personal items you want displayed (photos, signage, favors, etc.).
- Labeling all items you drop off so our team can place and pack them correctly.
- Ensuring florals are delivered designed, assembled, and ready for placement.
- Ensuring your speakers and VIP's arrives on time.
- Finalizing your show order and any special instructions prior to the final meeting.
- Compiling all visual aids in advance.
Investment: $1,000 - $2,500
If you want to hire a full-service planner, we recommend you choose from the following list. These pros are very familiar with our space and staff!
Love This Little City |
Crystal Williams Events |
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At Manifest, we approach the wedding planning process with both intention and ease — deeply involved, inspired, and never stuffy. Known for refined design, seamless execution, and relationships that span both clients and industry partners, we create celebrations that feel elevated, personal, and unmistakably well-led. Month of Coordination - $2,500 / Partial Planning - $4,500 / Full Service Planning - $8,500 |
Sizemore Strategies
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Client connections and relationships are the most important aspects to us. We only take on a certain number of weddings a year to make sure we meet the unique needs and expectations of each couple and really get to know and understand them. Our hands-on approach allows us to bring your vision to life and enjoy the day while our team handles everything behind the scenes.
Packages start at $3,100 |
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Hi, I’m Ruchi, the heart behind Weddings With Ruchi. I take pride in curating bespoke weddings for people from all walks of life. I believe exceptional events are built on strong logistics and joy at every step! From vendor selection and negotiation to timeline creation, cultural ceremony integration, décor styling, and custom stationery, I am your advocate and strategic partner, working closely with you, your vendors, and the venue to ensure seamless continuity. From our first conversation to your final send-off, you can rest easy knowing I’m with you throughout the entire journey.
Full planning and coordination begins at $2,999+ |
Outside Planner Minimum Responsibilities
All couples are required to hire a professional outside planner who will be responsible for at minimum the following planning and wedding-day tasks. If a couple chooses to utilize a planner outside of the venue’s preferred or pre-approved list, an Outside Planning Approval Fee of $250 will apply, subject to planner approval by the venue.
Planning Tasks:
On the wedding day, the planner must:
The Venue Event Planning Team will be responsible for:
Authority: The Venue Manager has final authority regarding facility operations, vendor compliance, safety, and policy enforcement. The Planner serves as the primary coordinator for the couple and vendors and must defer to the Venue Manager on all venue-related matters.
Planner Interference Policy: We value collaboration with professional planners. However, planners may not instruct venue staff, make exceptions to venue policies, or interfere with venue operations. Our venue team is responsible for the building, safety, vendor compliance, and policy enforcement. If there is a conflict between planner direction and venue policy, venue staff will follow venue policy.
Planning Tasks:
- Compile and manage the master event timeline, including vendor arrival times, ceremony cues, and reception flow.
- Prepare and submit all rental orders.
- If an item is available through the venue’s in-house inventory, planners are expected to source it from the venue prior to engaging an outside rental company.
- All rental deliveries and pickups must occur within the Venue Access period.
- All rental orders must be submitted to and approved by the venue.
- Ensure all event vendors are approved by the venue and meet required insurance and policy standards.
- Complete all design planning and décor styling for the event.
- Coordinate logistical needs with all vendors and communicate relevant details to the venue team in a timely manner.
- Ensure all venue-related tasks in the Wedding Workbook are completed by the required deadlines.
- Attend the Blueprint Meeting and Final Details Meeting with the venue.
- Coordinate WITH the venue to troubleshoot planning issues and concerns related to the venue.
On the wedding day, the planner must:
- Be present for the entire Venue Access period, from the first vendor arrival through final load-out.
- Supervise vendor load-in, setup, breakdown, and load-out, ensuring compliance with all venue policies and timelines. Check vendors in and out, making sure there is no damage to the space. Event planners are also required to check out with the Venue Manager before leaving.
- Act as the primary point of contact for timeline, vendor, and guest-related issues. The Venue Manager will handle all venue operations, facility issues, and life-safety matters.
- Ensure all personal items and décor belonging to the couple are packed up and removed at the end of the event.
- Ensure your personal belongings get packed up at the end of the night.
- Direct and coordinate the rehearsal and ceremony, including processional timing and participant cues.
- Manage and keep on schedule all pre-ceremony activities, including hair & makeup, photography, and wedding party readiness.
The Venue Event Planning Team will be responsible for:
- Creating and/or reviewing the event layout and floor plan to confirm feasibility and compliance with venue policies. Planners may create layouts; final approval rests with the venue.
- Host your standard venue planning meetings. Additional in-person or virtual meetings requiring venue staff are available at $50 per hour.
- Reviewing timelines, floor plans, vendor lists, and event details for accuracy and operational feasibility.
- Approving all event vendors.
- Managing the venue during all approved access times.
- Providing and setting in-house inventory, including tables, chairs, linens, china, furniture, and venue-owned décor (as contracted).
- Conducting all room resets included in the contract.
- Enforcing all contract terms, noise restrictions, capacity limits, fire code requirements, vendor policies, and alcohol safety regulations.
- Coordinating with the outside planner to support a smooth and successful event.
Authority: The Venue Manager has final authority regarding facility operations, vendor compliance, safety, and policy enforcement. The Planner serves as the primary coordinator for the couple and vendors and must defer to the Venue Manager on all venue-related matters.
Planner Interference Policy: We value collaboration with professional planners. However, planners may not instruct venue staff, make exceptions to venue policies, or interfere with venue operations. Our venue team is responsible for the building, safety, vendor compliance, and policy enforcement. If there is a conflict between planner direction and venue policy, venue staff will follow venue policy.
